Working with multiple reservation itineraries

Managing a single event is straightforward. But when you're coordinating a multi-day conference, a company retreat with parallel tracks, or back-to-back dinners across multiple cities — you need a smarter approach. Reservation itineraries in Ande let you organize complex event logistics without losing track of the details.

What is a reservation itinerary?

A reservation itinerary is a named collection of bookings — venues, restaurants, transportation, accommodations — grouped under a single event. Instead of hunting through your bookings list to find what belongs where, itineraries keep everything organized in one place.

Each itinerary has its own timeline, guest list, budget envelope, and status. You can have as many itineraries as you need under a single event, and they all roll up into your event's overview dashboard.

Creating your first itinerary

From any event page, open the Itineraries tab and click New Itinerary. Give it a descriptive name — something like "Day 1 — Arrival & Welcome Dinner" is more useful than "Itinerary A."

Once created, you can add reservations to it directly from your venue search or from your existing bookings. Drag and drop between itineraries to reorganize as plans evolve.

Handling conflicts between itineraries

When two reservations overlap in time or share a resource (like a shuttle or a catering team), Ande surfaces a conflict indicator on both itineraries. You'll see a yellow warning badge on the affected bookings, and a summary in the event's conflict panel.

Conflicts don't block you from proceeding — they're informational. Some overlaps are intentional, like two parallel breakout sessions happening simultaneously. You can acknowledge a conflict to mark it as reviewed and remove the warning.

Sharing itineraries with your team

Each itinerary can be shared independently. This is useful when different team members own different parts of a larger event — your logistics coordinator handles transportation while your F&B lead manages all the dining reservations.

From the itinerary's settings, choose Share and add collaborators by name or email. You can set per-person permissions: view only, comment, or full edit access.

Best practices

• Name itineraries by day or track, not by number. "Day 2 — Workshops" is more scannable than "Itinerary 2" when you're reviewing plans under pressure.

• Lock itineraries once confirmed. Use the lock toggle to prevent accidental edits to itineraries that have been signed off. Locked itineraries still receive conflict warnings.

• Archive, don't delete. If a planned itinerary gets cancelled, archive it rather than deleting it. You'll retain the booking history and any deposits paid.

• Set a budget per itinerary. Rolling up costs at the itinerary level makes it easier to have budget conversations with stakeholders before things balloon.

Wrapping up

Reservation itineraries are one of the most powerful organizational tools in Ande for complex events. The more structure you put in upfront — good names, clear ownership, per-itinerary budgets — the smoother execution becomes when the event is live.

If you're planning a multi-day or multi-track event and want help structuring your itineraries, try the Plan with AI feature from your dashboard — it can suggest an itinerary structure based on your event type and guest count.